Add comments in Word margin

How to add comments in the margin with Word, i.e. a visible remark in the margin? This Word tip applies to versions 2003, 2007, 2010, 2013 and also to more recent Word versions. Like Word 2016 or Office 365. To highlight certain passages and insert visible comments in the margin of a document it can be time consuming and tedious to find the options. Follow the guide to insert word comments.

It is common practice in companies to allow colleagues to add very specific comments on a part of the document shared within a team. Especially when reviewing a document. This is possible with Word which is part of the Office 365 suite.

How to add comments in the margin with Office ?

To make comments on an Office document, you can add a comment in the margin with Word via these two possible options:

First option via the insert and comments menu

From the “Insert” menu, then “Comments”, you can insert your comment!

How to add comments in the margin with Word via the Insert menu.
Add comments in Word margin

Second option: Shortcut to add Word comments

To insert the comment even faster with the keyboard shortcut.

Shortcut to add a comment: CTRL + ALT + M

Here are some interesting tips on the Office suite, such as how to create and customise a table of contents with Word.

Another very useful tip for deleting what many consider to be a horizontal line in Word. In reality, it is not a horizontal line at all but a border!

To take it a step further, with Excel this time, here is how to pivot lines to columns with Excel :

How to hide Word comments when I print a document ?

Here are the steps to follow to hide Word comments when printing a document.

  • When printing, click on File, then Print.
  • In the Settings section, click on the arrow.
  • Simply uncheck the “Print Markup” option.

This trick allows you to simply hide a Word comments after an insert.

How to delete a Word comment ?

To completely delete a Word comment in a document, navigate to the comments section:

  • Go to Insert then Comments.
  • Select the comment in question and delete the comment text.
  • Then close the comment section and open it again. The Word comment is deleted.

Office tips and keyboard shortcuts may seem irrelevant. However, in a full-time working week, how much time do you spend looking up the options in the different software you use?

Finally this article on Excel, explains how to rotate the rows of a table into columns step by step.

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